PORTAL FOR REGISTERING FOREIGN STUDENTS 

Semarang 25th October 2017 
Number : L0725/PBIS/SIT/1017

RE : Foreign Student Documentation

Dear Parents,   
As per Indonesian government regulations, Every school in Indonesia is required to keep up to date student records for foreign students studying in Indonesia. The documentation required for each student is :

  1. Copy of students KITAS and Passport. This must be a color scan that can also be emailed to us admin@permatabangsa.com  A new copy/email scan of the KITAS must be resubmitted to us each time it is renewed. 
  2.   Copy of Parent KITAS (visa) and Passport. This must be a color scan that can also be emailed to us admin@permatabangsa.com A new copy/email scan of the KITAS must be resubmitted to us each time either one is renewed. 
  3.   Statement from parent that the student will not work while studying in Indonesia. We have prepared a preformatted statement that you can download from HERE
    This document will also be required to be resubmitted each year. A current Rp 10,000 seal/stamp is required on this form (available for purchase from administration). 
  4.   Sponsorship Letter (usually for parent) that they shall be financially responsible for their student. This document can be downloaded from HERE and is required to be updated yearly as per KITAS renewal. A Rp 10,000 stamp/seal is required on this letter. 
  5.   Request to the Ministry of education for permission to study in Indonesia. Download from HERE 
  6.   Color passport photograph 4x3cm. Renewable each time KITAS is renewed. 
  7.   Statement from School – Permata Bangsa School shall prepare this for you and supply you with a copy. 
  8.   Students previous school report/transcript (No translation to Indonesian is required) 
  9.   Copy of foreigner registration to local police (Surat Tanda Melaporkan Diri STMD)

If you need assistance with preparing these documents, please do not hesitate to contact our admin staff or have your staff contact us on your behalf.  We also keep blank copied at administration for you if required. The above PDF forms can be filled in on your computer then printed.   

Please note that this documentation is kept in our safe using a chain of custody system and is destroyed under supervision of management when required. Previous documents are destroyed once updated documents are received. Digital copied are kept within encrypted folders whose access is only possible by management. This data shredded using the German VSITR algorithm on deletion.
Under no circumstances do we divulge your information to any persons other than on supervised inspection by The Department of Education and The Ministry of Education and Cultural Affairs.   

National and dual citizenship students are exempt from the above listed documents/regulations. 

If your student is a duel citizen (Indonesian and other) please provide a scan of the “ Kartu Fasilitas Keimigrasian (Affidavit) “ OR the “Surat Keterangan Anak Berkewaganegaraan Ganda” from the Dinas Kependudukan Dan Pencatatan Sipil (Civil Registry Births Deaths and Marriages)   

Thank you for your cooperation.     
Yours Sincerely
Shane I. Thacker
Director, Permata Bangsa Global Education